Deep scoring analysis · 2026 · 115 criteria
Vook.ai scoring analysis
Lean, EU-hosted French transcription platform focused on privacy and affordability.
Scoring scale
Vook.ai is a French-built, EU-hosted transcription tool with one of the strongest privacy postures on the market — user-held encryption keys, 0-day vendor retention, no AI training on customer data, and no Patriot Act exposure. But it is not a meeting notetaker: it has no bot-joining, no calendar integration, no integrations, and only 6 supported languages.
1. PLATFORMS & RECORDING — 7% (F)
Vook.ai is upload-only. No bot-joining for Teams, Meet, Zoom, or Webex. No calendar integration, no automatic recording, no mobile app. Only file upload is supported.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 1.1 | Microsoft Teams support | 0/5 | ❌ Upload only |
| 1.2 | Google Meet support | 0/5 | ❌ Upload only |
| 1.3 | Zoom / Webex support | 0/5 | ❌ Upload only |
| 1.4 | Hybrid Meeting support | 0/5 | ❌ No |
| 1.5 | Phone Call (VoIP) recording | 0/5 | ❌ No |
| 1.6 | In-Person Recording | 0/5 | ❌ Upload after the fact only |
| 1.7 | Record non-admin meetings | 0/5 | ❌ N/A |
| 1.8 | Mobile App / Mobile recording | 2/5 | ⚠️ Browser-based mobile access only |
| 1.9 | Automatic Recording | 0/5 | ❌ No |
| 1.10 | Upload Files | 5/5 | ✅ Audio and video uploads supported |
| 1.11 | Click to Record | 0/5 | ❌ No |
| 1.12 | Auto-join via calendar | 0/5 | ❌ No |
| 1.13 | Automatic meeting detection | 0/5 | ❌ No |
| 1.14 | Bot controls | 0/5 | ❌ N/A |
| 1.15 | Noise suppression | 0/5 | ❌ Not found |
| 1.16 | Concurrent recordings | 0/5 | ❌ Not found |
| 1.17 | Manual start/stop | 0/5 | ❌ N/A |
| 1.18 | Configurable audio/video modes | 0/5 | ❌ No |
| 1.19 | Privacy-first audio-only mode | 0/5 | ❌ N/A |
| 1.20 | Calendar integration | 0/5 | ❌ No |
| 1.21 | Supported platforms | 0/5 | ❌ Upload-only — no live platforms |
Category total: 7 / 105
2. TRANSCRIPTION — 49% (D)
Solid core transcription with speaker recognition, exports, full-text search, and an editor. Only 6 languages supported — far below the 40+ benchmark. No real-time transcription, no filler word removal, no custom vocabulary, no clips.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 2.1 | Transcriptions included | 5/5 | ✅ Yes |
| 2.2 | Speaker recognition | 5/5 | ✅ Yes |
| 2.3 | Speaker names | 3/5 | ⚠️ Speaker IDs only |
| 2.4 | Transcribe video/audio uploads | 5/5 | ✅ Yes |
| 2.5 | Export transcripts | 5/5 | ✅ PDF, DOCX, SRT, HTML |
| 2.6 | Hybrid meeting transcription | 0/5 | ❌ No |
| 2.7 | Languages supported | 1/5 | ❌ Only 6 languages |
| 2.8 | Dialects supported | 0/5 | ❌ Not found |
| 2.9 | Full-transcript search | 5/5 | ✅ Yes |
| 2.10 | Edit transcription | 5/5 | ✅ Full editor |
| 2.11 | Share across organization | 3/5 | ⚠️ Partial |
| 2.12 | Filler word removal | 0/5 | ❌ Not found |
| 2.13 | Clips from transcript | 0/5 | ❌ Not found |
| 2.14 | Custom vocabulary | 0/5 | ❌ Not found |
| 2.15 | Real-time transcription | 0/5 | ❌ No |
Category total: 37 / 75
3. REPORTS & NOTES — 29% (F)
Basic AI summaries and export. No templates, no scorecards, no coaching, no task assignment, no auto-meeting detection.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 3.1 | Meeting Notes | 5/5 | ✅ AI summaries |
| 3.2 | Export / Download | 5/5 | ✅ Yes |
| 3.3 | Email pre-generated | 0/5 | ❌ No |
| 3.4 | Customize Notes | 3/5 | ⚠️ Partial via AI chat queries |
| 3.5 | Templates per Job | 0/5 | ❌ No |
| 3.6 | Scorecard / Coaching | 0/5 | ❌ No |
| 3.7 | Auto Meeting Detection | 0/5 | ❌ No |
| 3.8 | Live Coaching | 0/5 | ❌ No |
| 3.9 | Assign tasks | 0/5 | ❌ No |
Category total: 13 / 45
4. KNOWLEDGE MANAGEMENT — 50% (D)
AI Chat enables querying across past meetings — a genuine plus for this category. No organization-level knowledge base.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 4.1 | Ask questions across all past meetings | 5/5 | ✅ AI Chat |
| 4.2 | Organization-level knowledge | 0/5 | ❌ No |
Category total: 5 / 10
5. ADMIN & CONTROL — 0% (F)
No admin controls confirmed. No custom vocabulary, no sentiment toggles, no participation rules.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 5.1 | Custom vocabulary (admin) | 0/5 | ❌ Not found |
| 5.2 | Sentiment analysis toggles | 0/5 | ❌ No |
| 5.3 | Hybrid speaker detection | 0/5 | ❌ No |
| 5.4 | Configurable recording settings | 0/5 | ❌ No |
| 5.5 | Smart participation rules | 0/5 | ❌ No |
Category total: 0 / 25
6. SUPPORT & ONBOARDING — 10% (F)
Almost no support documentation surfaced. Some chat support unconfirmed. No tutorials, dedicated AM, or training program.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 6.1 | Online Video Tutorials | 0/5 | ❌ Not found |
| 6.2 | Dedicated Account Manager | 0/5 | ❌ Not found |
| 6.3 | Training & Personalization | 0/5 | ❌ Not found |
| 6.4 | Chat & Support | 2/5 | ⚠️ Not clearly confirmed |
Category total: 2 / 20
7. ORGANIZATION — 40% (F)
Basic library, search, and folders. No team workspaces, no participant/company filters, no automatic distribution.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 7.1 | Search within meetings | 5/5 | ✅ Yes |
| 7.2 | Automatic folder distribution | 0/5 | ❌ No |
| 7.3 | Organization-level knowledge | 0/5 | ❌ No |
| 7.4 | Team workspaces | 0/5 | ❌ No |
| 7.5 | Meetings library | 5/5 | ✅ Yes |
| 7.6 | Smart filters | 3/5 | ⚠️ Partial |
| 7.7 | Folders | 5/5 | ✅ Yes |
| 7.8 | Filter by participants | 0/5 | ❌ No |
| 7.9 | Filter by company | 0/5 | ❌ No |
Category total: 18 / 45
8. INTEGRATION — 0% (F)
Zero integrations. No CRM, ATS, Google Workspace, productivity tools, VoIP, API, or Zapier.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 8.1 | OneNote | 0/5 | ❌ No |
| 8.2 | OneDrive | 0/5 | ❌ No |
| 8.3 | CRM | 0/5 | ❌ No |
| 8.4 | G Suite / Google Workspace | 0/5 | ❌ No |
| 8.5 | ATS | 0/5 | ❌ No |
| 8.6 | Productivity tools | 0/5 | ❌ No |
| 8.7 | VoIP | 0/5 | ❌ No |
| 8.8 | API | 0/5 | ❌ Not found |
| 8.9 | Zapier | 0/5 | ❌ Not found |
Category total: 0 / 45
9. CONVERSATION INTELLIGENCE / ANALYTICS — 29% (F)
AI Chat handles single-meeting insights and action items are extracted. No multi-meeting analytics, no scorecards, no keyword/sentiment tracking, no speech analytics.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 9.1 | Single Meeting AI Insights | 5/5 | ✅ AI Chat |
| 9.2 | Multi-Meeting AI Insights | 0/5 | ❌ No |
| 9.3 | Scorecard & Coaching Insights | 0/5 | ❌ No |
| 9.4 | Keyword Tracking | 0/5 | ❌ No |
| 9.5 | Sentiment Analysis | 0/5 | ❌ No |
| 9.6 | Key Topic Detection | 3/5 | ⚠️ Partial |
| 9.7 | Speech Analytics | 0/5 | ❌ No |
| 9.8 | Action Item Detection | 5/5 | ✅ Yes |
| 9.9 | Question Detection | 0/5 | ❌ No |
Category total: 13 / 45
10. SECURITY & COMPLIANCE — 63% (C−)
Vook.ai's standout category. French company, EU-only hosting, no Patriot Act exposure, user-held encryption keys, 0-day vendor retention, confirmed no AI training. Gaps: no SOC 2, no SAML SSO, no BAA confirmed.
| # | Criterion | Score | Justification |
|---|---|---|---|
| 10.1 | Data retention policy | 5/5 | ✅ 7-day audio retention, 2-year inactive deletion |
| 10.2 | SOC 2 Compliant | 0/5 | ❌ Not found |
| 10.3 | SAML-based SSO | 0/5 | ❌ Not found |
| 10.4 | GDPR Compliant | 5/5 | ✅ Yes |
| 10.5 | Uses your data to train AI? | 5/5 | ✅ Confirmed no |
| 10.6 | Anonymized data sent to LLMs | 3/5 | ⚠️ Temporary EU-hosted processing |
| 10.7 | Patriot Act exposure | 5/5 | ✅ No — French company, EU hosting |
| 10.8 | Text-Only Recording | 0/5 | ❌ Not found |
| 10.9 | Private storage options | 5/5 | ✅ User-held encryption key |
| 10.10 | BAA with LLM providers | 0/5 | ❌ Not found |
| 10.11 | 0-day vendor data retention | 5/5 | ✅ Temporary processing, deleted after |
| 10.12 | Data stored in EU only | 5/5 | ✅ France/EU |
Category total: 38 / 60
11. PRICING & PLANS
Vook.ai is among the most affordable options: €13/user/mo (Pro) or €26/mo flat (Unlimited), with a free tier offering one short transcription per day. No Enterprise tier.
| Plan Feature | Details | Score |
|---|---|---|
| Free tier availability | ✅ Free tier — 1 short transcription/day | 4/5 |
| Free tier features | ⚠️ Very limited | 2/5 |
| Pro / Premium price | €13/user/mo (Pro) or €26/mo flat (Unlimited) | 5/5 |
| Pro / Premium features | 10 hrs/mo, AI Chat, high-speed processing | 3/5 |
| Business price | €33/user/mo | 4/5 |
| Business features | Extended features | 3/5 |
| Enterprise price | ❌ Not available | 0/5 |
| Enterprise features | ❌ N/A | 0/5 |
12. QUALITATIVE ASSESSMENT
Advantages
- Strongest EU privacy posture — French-built, EU-hosted, user-held encryption keys
- Affordable pricing (€13–33/mo)
- 0-day LLM data retention
- AI Chat for querying transcripts
- Free tier available
- Clean, simple UX
Disadvantages
- Only 6 languages supported (vs. 40+ benchmark)
- No live meeting recording — upload only
- Zero integrations — no CRM, ATS, productivity tools
- No bot-joining or calendar integration
- No conversation intelligence
- Not a meeting notetaker — it's a transcription tool
USE-CASE FIT MATRIX
| Use Case | Fit | Notes |
|---|---|---|
| Recruiter fit | Poor | No ATS integration, no live recording |
| Sales fit | Poor | No CRM, no scorecards, no live recording |
| Manager fit | Poor | No team workspaces or analytics |
| Enterprise / CISO fit | Moderate | Strong EU privacy posture but limited features and no SOC 2 |
| Freelance fit | Strong | Affordable, simple, private — ideal for solo EU users |
Three-Way Comparison
| Category | Vook.ai | Trint | Noota |
|---|---|---|---|
| Platforms & Recording | 5% (F) | 24% (F) | 81% (B+) |
| Transcription | 40% (D) | 73% (B) | 90% (A) |
| Reports & Notes | 24% (F) | 24% (F) | 94% (A) |
| Knowledge Management | 50% (D) | 10% (F) | 100% (A+) |
| Admin & Control | 0% (F) | 10% (F) | 70% (B) |
| Support & Onboarding | 10% (F) | 100% (A+) | 100% (A+) |
| Organization | 33% (F) | 61% (C) | 83% (A−) |
| Integration | 0% (F) | 50% (D) | 67% (C+) |
| Conversation Intelligence | 27% (F) | 30% (F) | 89% (A) |
| Security & Compliance | 58% (C−) | 33% (F) | 83% (A−) |
| OVERALL | 23 (F) | 37 (F) | 76 (B) |
Bottom Line
Vook.ai scores ~23/100 (Grade F) — not because it is poorly built, but because it is competing in the wrong category. As a private, EU-hosted transcription tool, it excels at exactly what it claims to do. As an AI meeting notetaker, it lacks the live recording, integrations, and intelligence layer that define the category.
Best suited for EU-based freelancers and small teams who already have recordings and need private, GDPR-native transcription with no compromise on data sovereignty.